CITY CLERK

The City of San Luis City Clerk's Office serves the citizens, Mayor and Council, the City Manager, all other administrative departments, other government agencies and the media.

Here you will find copies of:
City Council Meeting Agendas and Minutes

How do I obtain a copy of a public record?
Copies of public records are available through RECORDS REQUEST at the City Clerk's office. Once a citizen has filled out a Records Request, the Clerk's office routes the request to the proper department. Upon receiving the information requested by the citizen, the Clerk's office will inform the citizen when the record is ready to be picked up. The Clerk's office charges twenty five cents ($.25) per sheet for the first ten copies, after the tenth copy, each copy costs twenty cents ($.20). Payment is due upon receipt of the records. For further information about Records Requests, please contact the Clerk's office at (928) 341-8520.

When does the City Council meet?
The San Luis City Council meets every second and fourth Wednesday of each month at 7:00pm in the Council Chambers, 1090 E. Union St., San Luis Arizona.

How can I find out what is on the agenda for council meetings?
The agenda for each regularly scheduled Council meeting, or any special session at which an ordinance is to be considered, are available at City Hill at least 48 hours prior to the meeting. Agendas for other sessions of the Council require posting at City Hall at least twenty-four hours before the meeting. Agendas are also posted here, as well as via e-mail from the Clerk's office. To obtain a copy of Council agendas via e-mail, call (928) 341-8520.

City Clerk's Office

The Office of the City Clerk includes Sonia Cuello, City Clerk; Melissa Lopez, Administrative Coordinator.

The City Clerk is appointed by the City Manager and reports to the City Manager. The City Clerk is responsible for the records of the city and also for city elections. While the records of yesterday were handwritten and later typewritten, today's agendas and minutes, ordinances and resolutions are prepared on computers and, while paper records are still maintained, records are now scanned and available for staff and the public.

The City Clerk's office is the information hub for the city by being the custodian of city records. The City Clerk is responsible for the minutes of all the meetings of the Mayor and Council. The City Clerk's Office responds in a timely manner to requests for records from the public.

The posting of notices of all city council meetings is a function of the City Clerk's Office in three locations within the city: City Hall, the Police Department and the Fernando Padilla Community Center. Members of the public who have electronic mailing may be placed on the mailing list to received the agendas of meetings on their e-mail.

The City Clerk's Office is responsible for the coordination of all city elections; citizens may obtain a registration form at the City Clerk's Office and Yuma County Recorder's Office.

The City Clerk's Office, in keepign with its position of neutrality and impartiality, receives and distributes to the proper department any citizen petitions, complaints and requests for service.

The City Clerk's Office may be reached by calling (928) 341-8520 of by fax at (928) 722-6248.

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